Cooperative management system for Malaysia
One cooperative.
One system.
Members, sales, money, financing and staff in one place, with maker-checker control on every ringgit.
Strategic partnerFederasi Koperasi Perkhidmatan Kewangan Malaysia Berhad
- Maker is never the checker
- SKM-format statements
- Full audit trail
- Nothing to install
Every part of the cooperative, in one system.
The modules share one ledger and one member register. No duplicate data, no separate Excel files.
Members
Members register themselves. You just approve.
Online applications go straight to the membership committee. Once approved, members see their shares, fees, financing, receipts and certificates on their phone.
- Online registration and committee meeting papers
- Member portal with membership and share certificates
- Nominees, complaints and profile updates
Money and ledger
Every ringgit, straight to the ledger.
Counter payments, employer deductions, vouchers and receipts post as balanced journals. Bank statements are reconciled and reports are ready for every meeting.
- Trial balance and SKM-format financial statements
- Bank reconciliation from CSV files
- Period and year-end closing with approval
Sales
From quotation to customer receipt.
Sell the cooperative's goods and services to members and the public. Every document is checked by an approver before it is issued.
- PDF quotations, invoices and receipts with the cooperative's logo
- Payments, credit notes and journals posted automatically
- Sales and outstanding balance reports
Sales documents are not LHDN e-Invoices. Read the Sales guide (BM)
Financing
Financing from application to the final instalment.
Credit committee decisions, instalment schedules, salary-deduction collection, late charges, early settlement and doubtful debts, each with its own journals.
- Products with profit rates, including Islamic financing
- Instalment schedules calculated by the system
- Portfolio and arrears ready for the credit committee
Human resources
Your staff, here too.
Employee records, leave, attendance from time clocks, payroll with KWSP, PERKESO, SIP and PCB, claims and performance appraisal. Employees apply for leave and see payslips on their phone.
- Employees
- Leave
- Attendance
- Payroll and payslips
- Claims
- Performance appraisal
- Training
Security and control
Your cooperative's data is safe.
Controls are enforced by the system, not left to memory. Auditors see who made, reviewed and approved every record.
Read the privacy policy- Maker is never the checker
- Every money transaction is approved by someone else, within limits set by the board.
- No deletion
- Financial records cannot be deleted. Corrections are made through approved reversals.
- Full audit trail
- Who made, reviewed and approved, when, and what changed.
- Personal data encrypted
- IC and bank account numbers are stored encrypted. Every full view is logged.
- Passwordless login
- One-time codes by email. Access follows each staff member's role.
- Encrypted connections
- All traffic uses HTTPS. Each cooperative's data is kept separate.
Start in four steps.
The myKoop team sets the system up with your staff. Nothing to install in the office.
- RegisterFill in the cooperative's details and pay the setup fee online.
- Set upShare, fee and financing products and staff are set up with you.
- Migrate dataMember and financing balances are uploaded with CSV templates, checked and approved.
- Go liveStaff are trained by role; members receive their portal link.
Pricing
From RM100 a month.
Subscription by number of active members. Every core module in every tier. No upgrade charges mid-cycle.
| Up to 300 members | RM100 |
|---|---|
| 301–1,000 members | RM150 |
| 1,001–3,000 members | RM200 |
| Setup and onboarding | RM200 one time |
Strategic partner
Our strategic partner.
myKoop is supported by Federasi Koperasi Perkhidmatan Kewangan Malaysia Berhad (FedKew), the apex body for financial services and Ar-Rahnu cooperatives across Malaysia.
FedKew official websiteFrequently asked questions.
Can't find your answer? Contact the myKoop team by WhatsApp or email.
Contact usDo we need to install software?
No. myKoop runs in the browser on computers and phones. Members and staff use their phones without an app.
Can we move data from our old system?
Yes. Member, share, fee and financing balances upload with CSV templates, are checked by the system and approved before use.
How do staff log in?
With a one-time code sent by email. No passwords to forget or share.
Is Islamic financing supported?
Yes. Financing products use a profit rate, and instalment schedules are calculated by the system.
Can the cooperative issue quotations, invoices and customer receipts?
Yes, through the Sales module. Save customers, prepare a draft, check the PDF preview and send it for approval. An official receipt is issued once the payment is approved. Credit notes, refunds and corrections also need approval.
Are payroll and HR included?
The HR module can be switched on by your administrator: employees, leave, attendance, payroll with EPF, SOCSO, EIS and PCB, claims and appraisals.
Who can see member data?
Only your cooperative staff, by role. Members see only their own records. Every full IC view is logged.
Talk to us.
Want a demo built around your cooperative's workflow, or an estimate for cost and data migration? Contact us directly or leave your details.